The TMAC meeting was called to order by Chair, Bruce Eberly at 3:00 p.m. in the Tanglewood Club House. The meeting opened with the Pledge of Allegiance and prayer. Estimated number in the audience was 15.
Roll Call was taken by the secretary, Donna Scorse. There was a legal quorum.
Minutes from February’s meeting were sent out prior to the meeting to all committee members. A motion to approve without changes came from unanimous voice support.
TREASURER’S REPORT: MARILYN SCHOPPENHORST
Treasurer’s report had previously been sent out to all committee members. The beginning balance for the month of February was $120,071.71. After expenses and committed funds; available funds remain of $25,456.45. A motion to approve without changes came from unanimous voice support.
TANGLEWOOD’S COMMUNITY MANAGER REPORT:
Tammy stated the pool will be closed Saturday for repairs. At this time, it is expected that the closure should not exceed one week.
TANGLEWOOD’S ACTIVITY DIRECTOR’S REPORT:
The Resident’s Appreciation activities were very successful and well attended. Next year’s dates are reserved for March 25 – 29, 2019.
We were reminded that all community information must be submitted by the 15th of each month to be placed on Billie’s calendar.
Committee Chairs were asked to submit their information via email prior to the scheduled meeting date for perusal. This was to take the place of the verbal reporting; to help with time constraints. There was discussion and some dissent about not having the committee chairs verbally address the committee with their updates. No definitive changes at this time.
BYLAW COMMITTEE REPORT:
Paul Henry stated that there would be a meeting tomorrow for the purpose of separating the Bylaws between the Board and Committees.
Bruce felt that over the last six months there may be numerous items that have never been acted upon. Greg Plank offered to be the “liaison” to review these possible items and report back to the Board with his findings.
NEW BUSINESS REPORT:
Bruce inquired why the Fiscal year end and the Operating year end did not coincide. It was explained that elections are in February. Further discussion and/or action was tabled.
HISTORICAL FACTS ABOUT TANGLEWOOD:
Bruce would like for a committee member to take on the task of overseeing the eventual publication of a booklet overviewing the history of Tanglewood; along with a pictorial overview.
Bruce requested all committee members to do a three year (3) year business plan; with projected income and expenses. He would like this information to be ready for the April meeting.
All committee chairs must compile a list of their committee tangible assets. This must be available for review at the April meeting. This list is for items/equipment that can be used by other committees. This will alleviate excessive and/or duplicate spending by TMAC to fulfill other committee requests for items that already exist in inventory. Remember that items that committees hold are not their personal possessions but the property of TMAC.
TEAR DOWN OF TABLES AND CHAIRS:
Items for discussion: Should there be a tear down and set up committee?
Cleaning supplies should be kept in the janitor’s closet for all to use.
TAMMY injected that there is a kitchen key that may be signed out by her to any committee.
TAMMY also stated that a resident of the park does not have to pay a deposit for club house usage and/or a cleaning deposit.
ROUND TABLE VERSUS RECTANGLE TABLE SET UP:
Compromise reached that round tables will be set up on one side of the club house with rectangle tables set up on the alternate side. A vote was put to the committee chairs; followed by a unanimous voice vote.
A Coke machine will be placed and filled adjacent to the wood and glass shop within the next few days. The other new Coke machines will be filled within the next “few days”.
Local banks have been contacted about their placing an ATM machine within Tanglewood. Not all responses have been received.
Bruce spoke to his concern about having the “same sponsors telling their stuff all the time”. Suggested sponsors be rotated to every other year. Billie spoke to this concern and with an adamant opinion and stated the following:
We do not seek sponsorships – they come to us.
In our “in season” the waiting period is several months.
Our sponsors pay $200 for their ability to speak on behalf of their businesses.
We don’t turn any sponsor away.
It would not be prudent for us to dictate when they can and can’t book with us; i.e. every year rotation.
If left without a monthly sponsor our residents would not look kindly upon having to pay $1.00 for their coffee and donuts.
It was mentioned that residents of Tanglewood only pay $75.00 to sponsor coffee/donuts.
The aforementioned was tabled for further discussion.
MOTION WAS MADE TO ADJOURN at 4:30 p.m.
THE FOLLOWING COMMITTEES SUBMITTED THEIR WRITTEN REPORTS FOR PERUSAL THROUGH EMAIL:
TAG, COMPUTER CLUB, WELCOME COMMITTEE, SHUFFLEBOARD, DIVERSIONS, TRIPS AND TRAVEL, GLASS SHOP, TWR TIMES, MODEL YACHT CLUB, DECORATING COMMITTEE, SPECIAL EVENTS, GAMES, DANCE COMMITTEE, GENEALOGY.
If your committee name is not listed you did not submit a written report.
The Secretary, Donna Scorse, has requested that ALL committees submit their monthly report in writing; this to alleviate errors and omissions in the secretary report and to streamline the note taking. All reports should be sent to Donna the Monday before the monthly meeting. Reports can be emailed to the following: firstname.lastname@example.org