TMAC Minutes October 2018

TANGLEWOOD MASTER ACTIVITY COMMITTEE MONTHLY MEETING MINUTES OCTOBER 17, 2018

The TMAC meeting was called to order by Chair, Bruce Eberly at 3:00 p.m. in the Tanglewood Club House. The meeting was opened with the Pledge of Allegiance and prayer. Estimated number in the audience was 20.

Roll call was taken by the secretary, Donna Scorse. The following committees were represented: Bingo, Computer Club, Country Breakfast, Decorating, Diversions, Genealogy, Glass Shop, Library, Model Yacht Club, Monday Coffee, Pickleball, Shuffleboard, Special Events, Special Meals, Table Games, Technical Support, Tennis, Trips n Travel, TWR Times, Volleyball, Welcome Committee, Wood Shop. The following committees had no representation: Dance, Petanque, Potluck, TAG. There was a legal quorum.

September minutes were sent to all committees. A motion was made to approve without changes by Bob Grandsard and support from Steve Batey.

TREASURER’S REPORT: MARILYN SCHOPPENHORST
Beginning balance as of September 1, 2018 was: $142,942.12. Ending balance as of September 30, 2018 was: $138,316.39. After total committed funds our available balance is: $34,721.32. Motion to accept Treasurer’s report by Gerry Humphrey with support from Richard Baldruff.

TANGLEWOOD’S COMMUNITY MANAGER REPORT: TAMMY MARTIN
Community Manager, Tammy Martin, was not present.

TANGLEWOOD’S ACTIVITY DIRECTOR’S REPORT: BILLIE PIMENTEL-LOPEZ
Billie was not present but speaking on her behalf was Jan Carbaugh. Jan stated that all news articles must be submitted by the 15th of each month for publication the following month. There is a sign-up sheet on the credenza for the Thanksgiving potluck.

COMMITTEE REPORTS:

  • BINGO COMMITTEE:
    Bingo is played on Monday evenings at 6:30 p.m. Packets must be purchased by 6:15 to play. All players must be 18 years of age and need to be wearing the Tanglewood name tag or badge. If a player is bringing a guest – the guest must have a guest pass from the office. All tags, badges and passes must be shown at the door in order to play.
  • TECH SUPPORT:
    There have been some glitches in the ability to air Monday morning coffee into the community’s homes. This is being addressed and will be corrected soon.
  • WOOD SHOP:
    All members of the Wood Shop must get their dues in. A table will be set up at Monday morning coffee for ease and convenience in paying dues. The card reader will be changed after the Glass shop meeting, which will follow the Wood Shop meeting. A Waiver of Liability must be signed by all new members. First meeting of the season will be held October 23 at 9:00 a.m.
  • TENNIS COMMITTEE:
    Tennis is now being played each Wednesday and Friday at 9:00 a.m. Next meeting will be held on November 8th on the courts. Discussion will surround more play times. Lessons are available at no cost; racquets and balls will be supplied. Call Gerry for more information at 863.382-3160.
  • DECORATING COMMITTEE:
    The lobby was changed out to reflect the Halloween holiday. Table arrangements were also made for the Halloween special meals. If anyone moves decorations please place them back where they were set up.
  • GENEALOGY:
    Monthly meetings will resume on Wednesday, November 7th. Program will include a presentation by Charles Kuehn on creating a professional ancestry chart, with Margaret’s chart as an example. Members will be encouraged to share and discuss new ancestry discoveries from their summer research. New members are always welcome.
  • TWRTIMES.COM:
    A new feature is being researched with an announcement coming soon. All are encouraged to send in their stories, news articles, announcements, etc. for upcoming events. This includes, sports tournaments, parties etc. You don’t have to be a member to submit information. We are not a competitor with Nextdoor. Submit your articles to the Editor who will assign them to the appropriate staffer. Business card ads are available to anyone in the park or outside of the park, for $10.00 per month or $100 for a full year. Talk to Nancy Foley for more information.
  • SPECIAL MEALS:
    Special Meals served 96, including carry outs, for the Octerberfest. Penny Irilli provided music with technical support from Bill Rulli. Centerpieces were provided by the Decorating Committee. A great job by our committee members with set-up, cooking and clean up. The fellowship was enjoyed by all. November will be the traditional meal with turkey and all condiments. Tickets will be sold at Monday morning coffee.
  • COUNTRY BREAKFAST:
    I seem to recall receiving these notes but I am unable to locate them either through my computer or through my papers. If they were submitted to me I will ask for an amended October report at our November meeting.
  • TAG:
    No one was present but notes were presented. There will be a meeting on November 9th at 1:30 in the Activity Center. All welcome to attend.
  • DIVERSIONS:
    Due to a cancellation there is one table available for the Craft Fair; which will be held on November 10th. Sevens card game was held on October 8th with a crowd of mostly winners. Every second Monday of each month Sevens is played in the Community Room at 1:00. The lip sync contest has ten teams signed up. This event is scheduled for October 20th. Diversions will hold its monthly meeting on November 1st at 1:00 p.m. in the Community Room. The Craft Fair is scheduled for November 10th. Bill Rulli is seeking volunteers for the Garage Sale. He is asking that each committee send one member to help out in the Mirror Room where various items are donated and sold with 100% of the proceeds going to TMAC. One member of each committee is being requested to assist with pricing and selling of items. There is a sign-up sheet on the credenza. Questions may be sent to Bill Rulli at 863.414-5807. A special thank you to the Library Committee for selling coffee and donuts on this past Saturday.
  • COMPUTER CLUB:
    Main topics for this month will be on the changes in the upcoming Windows 10 Fall 2018; this update should be released this month. Discussion will also be undertaken for various devices such as Cloud services, the internet, and computer security. New members are always welcome. We meet on the 4th Friday of each month at 2:00 p.m. in the Community Room.
  • YACHT CLUB:
    Sailing times are on Tuesday and Thursday morning at 10:00 a.m. at the sailing pond; weather permitting.
  • GLASS SHOP:
    Our first meeting of the season will be scheduled soon.
  • WATER VOLLEYBALL:
    The continual deterioration of the pool remains a constant concern. This concern will be sent to Hometown America requesting that these concerns be addressed immediately. It was also mentioned that the Comments and Concerns form provided by the HOA be filled out. Seasonal players are retuning and the pool temperatures are cooling down.
  • PICKLEBALL:
    Summer play with 25 guests finished on Monday. We meet the second Thursday of each month at 10:00 a.m. in the screen room of the Activity Room. The first in-house tournament and party will be held on November 8th with play from 1-3:00 with food and music following in the bash area from 4 – 6:00 p.m.
  • WELCOME COMMITTEE:
    One hundred and twenty-one homes sold so far this year. November 5th will host the new resident social in the Community Room immediately following Monday morning coffee. Our keynote speaker will be Allan Holmes from Robert Jones.
  • TABLE GAMES:
    No formal report was submitted.
  • TRIPS N TRAVEL:
    Cancellations have affected the trip in October. With so many residents traveling up north during the summer months trips from May – October will be cancelled dur to lack of interest.
  • SHUFFLEBOARD:
    Fall/winter schedule will go in effect October 15th. We will start playing at 10:00 a.m. – 11:45 a.m. Monday through Friday. As soon as the intense heat lets up we will start playing three games each day.
  • LIBRARY:
    No formal report was received.
  • MONDAY MORNING COFFEE:
    Robyn Etherton sat in for Jay. Fourteen dozen doughnuts are now being ordered and they are being ordered from Dunkin Doughnuts. They are providing better customer service with more accuracy on orders.
  • SPECIAL EVENTS:
    A new promoter has been hired. Great entertainment has been booked from October through April. Resident season tickets are on sale now for $80.00 per year. Non-resident annual tickets are sold at $90.00 per year. Individual ticket sales are now $15.00 per performance.

OLD BUSINESS:
Chair, Bruce Eberly, discussed the continuation on the final stages of the By-Laws. Our attorney is in the process of reviewing them. John McKinney will be the main contact with the attorney. A motion was approved to hire attorney, Robert Chilton, as the TMAC attorney. The Zero Tolerance Policy will be the next document to be reviewed by TMAC. An Ad Hoc committee will be set up to review this document by Ben Davis, Steve Batey and Donna Scorse.

New Board members of TMAC will be presented with an Education curriculum on what to expect. This is currently being worked on and will be completed by the end of the year.

It was reviewed that our income limits are being exceeded for the continuation of our non-profit status 501-C Class 7. Donations cannot be considered to any charitable organizations. Our funds must be solely used for the activities performed by the residents as stated by our Treasurer, Marilyn Schoppenhorst.

Discussion was actively undertaken as to the current condition of the kitchen; stoves and ovens in particular. HTA will not replace them are they are still in working condition. Rob Storm was contacted from Chef Tech for his thoughts on kitchen design and/or purchase of any new equipment. He, however, can’t work with TMAC due to insurance restrictions. It was mentioned that perhaps any or our food vendors might be able to provide information on new purchases and/or any design for the kitchen at no cost. No direction will be forthcoming until professional information is obtained on the condition of our existing equipment.

Motion to adjourn was made at 4:20 p.m.

NEXT MONTHLY MEETING WILL BE SCHEDULED FOR WEDNESDAY, NOVEMBER 21ST AT 3:00 IN THE CLUB HOUSE.

Respectfully Submitted,

Donna Scorse, TMAC Secretary

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