TANGLEWOOD MASTER ACTIVITY COMMITTEE
MONTHLY MEETING MINUTES
APRIL 17, 2019
The meeting was called to order by Chair, Tom McKeever at 3:00 p.m. in the Tanglewood Club House. The meeting opened with the Pledge of Allegiance. Estimated number in attendance was seven.
Roll call was taken by the TMAC secretary, Donna Scorse. The following committees had no presence: Bingo, Potluck, Trips and Travel. There was a legal quorum.
March minutes were sent to all committee chairs. Minutes to approve with motion from John McKinney and support from John Lemek.
TREASURER’S REPORT: MARILYN SCHOPPENHORST
Marilyn stated that tax filing will be undertaken this week. She will have an update at next month’s meeting.
Beginning Balance as of March 1, 2019: $116,928.86
Ending Balance as of March 31, 2019: $132,433.91
Committed Funds: 85,109.88
Available Funds: 47,324.03
Motion to accept Treasurer’s report from Gerry Humphrey with support from Ed Harris.
As a footnote to the Treasurer’s report, Marilyn once again stated that if any committee would like a copy of their financial status, they can see Marilyn during Monday morning coffee, in the mirror room.
TANGLEWOOD’S COMMUNITY MANAGER REPORT: TAMMY MARTIN
Ms. Martin was not present.
TANGLEWOOD’S ACTIVITY DIRECTOR’S REPORT: BILLIE PEMENTAL-LOPEZ
Billie reported that a street dance will be scheduled for April 23rd from 2 – 5:00 p.m.
There will a National day of Prayer May 2nd from 10:00 a.m. – 12:00 p.m. in the Club House.
Jammin’ Jell-O shot party is scheduled May 21st from 3 – 5:00 p.m. at the pool veranda.
The following committees provided reports:
Next scheduled meeting if April 26th at 2:00 p.m. in the Community Room. Discussion will be undertaken regarding the new upcoming Windows 10 upgrade.
Next Maintenance meeting will be May 10th at 1:00 p.m. in the Community Room.
The Computer Club meets on the 4th Friday of every month at 2:00 p.m. in the Community Room. New members are always welcome.
There has been no country breakfast since the last TMAC meeting of Marcy 20th. Next breakfast is scheduled for April 20th.
At the February meeting it was voted to change the membership period to coincide with TMAC’s fiscal year; however, it was noted that the by-laws required an amendment to make this change. This will be taken up in the fall, when we resume our regular monthly meeting in October.
TRIPS AND TRAVEL:
A tournament was held on March 24th. There teams with eighteen on each team competed. Great time was had by all. The water volleyball notebook has been updated to include pictures from the 2019 tournament; along with current Rules of Conduct. All are welcome to stop by and review, it sits on the credenza.
Training continues for the new members. The “hits” remain high. New features are under development. Details will be forthcoming soon on the summer game that will start in June.
The committee has been busy. We have taken the lobby from St. Patrick’s Day to Woodstock to Easter. Table decorations have been done for pot luck, the welcome social, special meals and the Indiana and Ohio parties. The bus for appreciation days was made by Ed Wooley, and the committee members assisted in painting. Betty Bjore has taken over for the summer months during Gail Wooley’s return up North.
One thousand eighty-three books were checked in during the month of Marcy. They labeled 226. This increase in activity may have resulted from the Northerners clearing out their books before returning North. Reminder that when books are returned please place them on the shelf by the outside door. Do not place them by the inside door. A few of the bottom shelves have now been dedicated to children’s books. These books will not be logged in but rather available for pick up and return. If new books are dropped off, please drop them off and they will be placed on the “kid shelf” by staff.
The summer scheduled is now in full swing. League playing will continue until there is not enough players to continue. Our leagues are as follows: Beginners Group, Mixed Doubles, Men’s Group.
Our monthly meetings will resume in the fall. We have new Safety Awareness signs posted for non-members. The next scheduled meeting is October 7th.
Playing cards have been replaced. Two card shufflers have been purchased. A cabinet lock has been changed to a combination lock. This for safety and ease.
The new resident social was well attended. We had various staff from HTA speak to the various categories that keep our community safe and functioning. We thank them for their participation. Alan Holmes purchased several door prizes, and we thank him for his generosity. Our next meeting will not be until September.
Suggestions for next season’s meetings was the primary focus of this month’s meeting. We also discussed “Getting the Most from Family Treemaker Software”. Our next meeting will be held on November 6th. New members are always welcome.
It has become apparent that new visual equipment is necessary to update the existing equipment to high definition. The existing equipment is of standard quality. They will put together a plan to start this replacement over time. One piece of equipment can replace four of the existing pieces.
Projected cost is $7,595 plus $1,000 in miscellaneous fees.
Question was raised at to what happened to the TAG money. It was stated that TMAC has over $31,000 of available funds and the TAG money was given to TMAC, as was the only legal way to incorporate the funds.
John McKinney made a motion to table this until next month’s meeting so that the information could be sent to all committee chairs. Dennis Tewksbury supported the motion.
It was also reported that the TAG storage container will be turned over to HTA. They will take responsibility in cleaning it out and making all necessary repairs.
A motion was made by John Lemek and support from Bob Larocque to transfer the storage container to HTA.
TMAC Secretary was asked to read their report. The potluck dinner held on April 9th had 46 in attendance.
Players are leaving for up North so our schedule is being rearranged. No exact times to report on yet for play. There will be no summer meetings.
Many of our players have left for up North. However, play will continue during the summer. May 6th will start our summer hours – 9:30 a.m. – 14:45 a.m. Only two games will be played due to the heat.
The 2018-19 concert series concluded with a successful tribute to Fleetwood Mac by True Rumors. The new series will begin on November 3, 2019.
Ticket prices will remain the same: $15.00 per show or season tickets; $80 for residents and $90 for non-residents.
Over 140 people participated in the Easter dinner. Comments were very favorable. Table decorations were provided by the Indoor Decorating Committee; a very special thanks to them. Our next meal will be in October. A big thank you to all who participated.
Palmer Electric has completed the wiring for the new air conditioners. Two A/C units have been ordered, with a third on order. Isaac, HTA head of maintenance, will be doing the installation.
Teachers are being lined up for the upcoming year. This will include fused, stained and mosaic glass classes. Training will be undertaken for all new glass members in the operation of the kilns.
The last tournament of the season was held on April 6th. Sixty-four players participated. Due to the heat, play time will start at 9:30 a.m. This will become effective on April 22nd.
The monthly Sevens card game is held the second Monday of every month. We continue to attract new players. We had thirty-one players in April. It was a fun crowd and the ice cream did not hurt either.
Rehearsals continue for Moving On. This is an original play written by Betsey Ellis. Performance dates are June 21st and 22nd in the Tanglewood Club House. Betsey is in charge of Theatre On A Dime; a division of Diversions.
Garage sale tables continue to be sold every Monday at coffee for the month of April. After that, sales will continue in October. Tables are $5.00 each. Dates for the garage sale is November 22nd and 23rd.
Craft fair tables continue to be sold at Monday coffee by Shirley Kabet. Tables are $5.00 each. Date for the craft fair is November 9th.
We have reduced our rolls/doughnut order from 20 dozen to 14 dozen. We are fortunate, volunteers have stepped to the plate in lieu of so many of our residents going North for the Summer.
The Welcome Committee, Sue Vollmuth, addressed the Board. The theme for the New Resident Social, scheduled for December 3rd, will be “Create Your Own” Sundae Bar. Total projected cost for this Social is $170. This includes quality ice cream, toppings, add-ons, water, tablecloths, bowls and spoons for approximately 60 people. Sue asked TMAC for $100 and Alan Jay has committed to the other $100.
Sue also requested that a representative from each TMAC committee be present to answer questions from new residents and to also provide a committee overview of their specific activities.
Sue made a motion to TMAC for the $100 and support came from Deeter Rhoton.
Chair, McKeever, addressed the Chairs. The Zero Tolerance Policy still needs a little tweaking and will be voted on at the May meeting.
All committees should send their rules and regulations policy to Donna, the TMAC secretary, for filing. If there are behavioral issues with committee members, each committee should try and resolve their internal issues.
A written report should be submitted to Donna Scorse, Secretary, so that an accurate record can be kept.
Please do not take your internal issues to HTA as it is not their responsibility to mediate such issues. If you cannot remedy your internal issues, then please, seek help from Chair McKeever or the Secretary, Scorse.
Motion was made to adjourn at 4:30 p.m.
NEXT MONTHLY MEETING IS SCHEDULED FOR MAY 15TH AT 3:00 P.M. IN THE CLUB HOUSE.