TANGLEWOOD MASTER ACTIVITY COMMITTEE MONTHLY MEETING MINUTES DECEMBER 19, 2018
The TMAC meeting was called to order by Chair, Bruce Eberly at 3:00 p.m. in the Tanglewood Club House. The meeting was opened with the Pledge of Allegiance and prayer. Estimated number in the audience was 18.
Roll call was taken by the secretary, Donna Scorse. The following committees were represented:
Computer Club, Country Breakfast, Decorating, Diversions, Genealogy, Glass Shop, Library, Model Yacht Club, Monday Morning Coffee, Dance, Shuffleboard, Special Events, Technical Support, Tennis, TWRTimes, Volleyball, Welcome Committee, Wood Shop.
The following committees had no representation: Bingo, Petanque, Potluck, Pickleball, Special Meals, Table Games and Trips
and Travel. There was a legal quorum.
November minutes were sent to all committees. A motion was made to approve without changes by Bob Grandsard and support from Jay Etherton.
TREASURER’S REPORT: MARILYN SCHOPPENHORST
Beginning balance as of November 1, 2018 was: $156,408.79. Ending balance as of November 30, 2018 was: $32,296.07. The balance reflects expenses of $124,112.72. Motion to accept Treasurer’s report by Gerry Humphrey with support from Sue Vollmuth.
TANGLEWOOD’S COMMUNITY MANAGER REPORT: TAMMY MARTIN
Community Manager, Tammy Martin, was not present.
TANGLEWOOD’S ACTIVITY DIRECTOR’S REPORT: BILLLIE PIMENTEL-LOPEZ
Billie stated that new locks have been placed on the kitchen refrigerators with keys given out for those approved. Hams will be given out for the Christmas dinner on December 21st.
Let’s talk Tanglewood is scheduled for December 26th. HTA offices will be closed on December 25th and January 1st.
Hot Coals Cool Music in the Bash Area January 3rd. An evening of praise and worship scheduled for January 5th.
January 29th will be a karaoke pajama party from 6-9 in the Club House.
Topic for this month is How to Print in Windows 10 and How to Protect Your Privacy on Facebook. There will be discussions on Cloud Services, the Internet and computer security; along with a Q and A session. The Club meets on the 4th Friday of every month at 2:00 p.m. in the Community Room.
MODEL YACHT CLUB:
The model yacht sailing season is in full swing. Racing times are:
Tuesdays 10:00 a.m. – 12:00 p.m. and 1:00 p.m. – 3:00 p.m. Thursdays: Same schedule and Friday open sailing from 1:00 p.m.
Classes are being worked on. There have been some internal problems but progress is being made on all fronts.
The Committee is partnering with the Outdoor Committee to be table hosts for new residents at the fundraising mixer that is scheduled for Friday, January 4th. Ticket sales are slow so we may have to cancel this event. Contact will be made to the first time RV’ers who have a six-month lease.
Participation is picking up with the return of the snowbirds. The first in-park tournament was held on November 30th with 16 players. The second in-park tournament will be held on December 28th. First tournament of the season with Whisper Lake is scheduled for January 4th. Tanglewood will be hosting.
Books will be sold at the spring garage sale. We participated in the kitchen during the November
garage sale where we sold donuts, coffee and water. We wish to thank Bill Rulli for providing us
that opportunity. We would like to continue providing this service for future garage sales as well
as selling books. Proceeds from these venues will be used to buy supplies for the library and to
update shelving in the library.
MONDAY MORNING COFFEE:
Twenty dozen donuts are purchased now along with 500 cups of coffee. Our supplier remains Dunkin Donuts. Two new coffee pots are being ordered to replace the ones that were damaged.
The annual Christmas golf cart parade was held. Numbers were slightly lower but the enthusiasm was high. Our monthly Seven’s card game remains strong.
New mics have been ordered. TAG’s equipment donation is greatly appreciated.
The December monthly meeting has been cancelled.
No report was given.
During the December meeting members shared their personal holiday memories and traditions followed with a webinar from the National Archives about preserving heirloom recipes.
Next meeting is scheduled for January 9th in the Mirror Room; with the exception of this meeting all meetings are n the first Wednesday of each month. All residents are invited to participate in the heirlooms and family history sharing. Sodas and water will be sold at the variety show on February 16th.
A guest speaker has been scheduled for March. They will speak on DNA testing.
Playing time is Monday, Wednesday and Friday at 9:00 a.m. Thursday is ladies day with play time scheduled for 9:00 a.m. All are invited to play and lessons are available along with free racquets and balls. Annual dues are $10.00 are now being collected. Next scheduled meeting is January 10th at 9:00 a.m. on the courts.
Tickets were sold out for both November and December. January tickets are sold out; 250 were sold. Logistically and internally things are running smoothly.
Continue to send in your committee events for publishing. New members and ideas are always welcome. Meetings are the third Wednesday of each month at 2:00 in the Community Room.
Thank you for your patronage for 2018. Calendar dates are set for 2019. Check the monthly newsletter for dates and times.
Season tickets are $80.00 with the option of purchasing single tickets for $15.00. Non-resident season tickets are $90.00. A new pipe and drape system was purchased and will be available for loan to any organization. New ear mic’s and battery packs are being purchased. $325 was given to the RV food drive.
2019 events have been scheduled for January, February, March and April. Please watch for additional information in the monthly newsletter.
There have been some internal problems which are being addressed. Tom Mapp, a long-time player, passed away recently. New players are always welcome.
John McKinney stated that the by-laws are being reviewed by our attorney and should be available for member review at our January meeting. Rules and Regulations will be a separate document to the by-laws. John will address the group in January with more in-depth information on the above.
Donna Scorse, Ben Davis and Steve Batey will be meeting after the first of the year to look at formulating a Zero Tolerance Policy which will ultimately be placed within the by-laws.
Our commission on the coke machine is averaging $20.00/month.
Bruce will email the Inter Committee Loan Agreement to all committee chairs.
If a committee has any internal concerns please bring those concerns to Bruce, Donna or Jay. Committee concerns should not go to Hometown America/Tanglewood without first going through the proper channels of TMAC for assistance in resolution.
TAG will be completely removed as a TMAC organization effective 12/31/2018. Their letter of committee closure was read by Bruce.
Bruce spoke to his ideas of how he would like to see the disbursement of TAG’s ending balance used for the benefit of the committees/park. Many of the committee Chairs were not in agreement. It was agreed that Bruce would send out his notes to all committee Chairs for their review and discussion in our January meeting.
Motion to adjourn was made at 4: 30 p.m.
NEXT MONTHLY MEETING WILL BE SCHEDULED FOR JANUARY 16, 2019 IN THE CLUB HOUSE.
If your committee has no report I was not in receipt of your report.