TANGLEWOOD MASTER ACTIVITY COMMITTEE
MONTHLY MEETING MINUTES JANUARY 15, 2019
The meeting was called to order by Chair, Tom McKeever at 3:00 p.m. in the Tanglewood Club House. The meeting opened with the Pledge of Allegiance. Estimated number in attendance was 17.
Roll call was taken by the secretary, Donna Scorse. Monday Coffee had no representation; otherwise all committees were represented.
The minutes of the December meeting were approved with no changes.
TMAC Treasurer, Marilyn Schoppenhorst’s financial report is as follows:
Beginning balance for December 1, 2019: $133,995.20
Ending balance for December 31, 2019: $105,503.34
Total committed funds: $74,857.62
AVAILABLE FUNDS: $30,645.72
Hometown America Manager, Darlene Bradley, was not present to give the Manager’s Report.
Activities Director, Billie Pimental-Lopez, reported that Comcast has worked out their difficulties and are now able to broadcast on channel 195. Plans are being undertaken for the 2020 resident appreciation days. Theme for this event is the Roaring 20’s. Committee sign up sheets are on the credenza. TMAC election days are scheduled for February 10th.
There will be a flower bar in February (Valentine’s Day) for the ladies with a special gift for the men.
Chair, Tom McKeever stressed the importance of all committees picking up their treasurer’s report at Monday Morning Coffee.
Bingo: Last month saw 141 players. Attendance continues to grow with the snowbirds return.
Computer Club: Nancy Foley sat in for John McKinney. January 24th is the next scheduled meeting; 2:00 p.m. in the Community Room.
Topics of discussion are: Cloud Services, Internet and Computer Security; along with a Q & A session.
The Maintenance Committee will meet on February 14th at 1:00 p.m. in the Community Room.
Last month’s attendance was 226 meals. Our next breakfast is scheduled for January 18th; which is sold out.
- January 18th show is Rick Arnold. Tickets are $5.00.
- February show is Hypersona and The Joe Friday band. Tickets are $10 and $15 respectively.
- March show is George Durham. Tickets are $5.00
Tickets can be purchased at Monday Morning Coffee.
All Christmas decoration have been taken down and decorations placed for the NYE gala. We also placed decorations for the pot luck and are working on decorations for Special Meals.
Sales continue for the spring garage sale. Casting call for the March 7th production has been concluded.
Cornhole baseball has resumed with two nights; South playing on Wednesday evening and the North playing on Thursday evening.
For a full list of all activities please refer to the newsletter.
Current items for discussion:
Family history, Antiques and Heirlooms. Heirlooms show to be held in the clubhouse on February 5th from 10:00 a.m. – noon. All Tanglewood residents are encouraged to show their heirlooms, antiques, family history charts and books.
Please sign up on the credenza. You do not need to be a member of the Genealogy Club.
We encourage all Tanglewood residents to attend our meetings for information on joining the Mayflower Society and the Daughters of the American Revolution.
The floor mats are installed and much appreciated. We thank HTA for their donation. We are looking for a Chair and Co-Chair. Please attend the election meeting.
The Tanglewood Library is used extensively by our residents. Since March 1, 2019 we have filed over 8,000 books and DVD’s.
For the March Garage Sale, it has been determined that the committee will not sell books. Instead, we will sell coffee and donuts from the kitchen for a fund raiser. We thank all residents for their patronage.
Model Yacht Club:
There are four new members and we encourage all residents to stop by and watch our fun activities.
A Code of Conduct Enforcement was submitted to the Secretary. It is on file.
A tournament will be held on January 24th with food and music from 1:00 – 6:00 p.m. We are hosting two tournaments; Heartland Games on January 21 – February 1st; and the Tanglewood Classic on February 21-23.
The Indoor Decorating Committee has provided us with table decorations. We have been using colored table cloths and selling 50/50 to help fund raise. We had 70 people in attendance for January’s meal.
We play Monday – Friday at 10:00 a.m. Our first tournament was played on January 10th.
Tanglewood players won 21 games and Whisper Lake won 11 games.
Our players are scheduled for travel to Reflections on January 30th for a tournament.
An in-park tournament (among Tanglewood players) is scheduled for January 31st. All residents are encouraged to play.
We are moving to the second half of our schedule on Sunday, March 9th with Re-Creation taking center stage. For additional information on up-coming events please refer to the Tanglewood newsletter.
January meal is lasagna with all the fixings. Tickets are selling rapidly.
The new tables were delivered. The tables are available to all committees.
The new screens are working well and the committees who need our support are very pleased with the results. Remember to get your tech worker requests in before the Friday of the fourth Monday of the month.
Current play is Monday, Wednesday and Fridays starting at 9:00 a.m.
All residents are encouraged to play and we have racquets and balls available.
We presented the deteriorating condition of the courts to HTA/Darlene. We hope to have the expense of resurfacing in next years budget.
We are still enjoying excellent readership. We encourage all committees with activities to submit their write-up to us and we will place them within TWRTimes.
We have received their Rules of Conduct for 2019-2020 and have placed same, by the secretary, in the file.
With the cold weather attendance has been low. With a slight increase in outside temperature our attendance has increased to approximately 40.
Currently, the Chair and Co-Chair are stepping down. There is concern about the Clubs sustainability. Loss of current members is also a concern.
The committee has decided to withdraw from TMAC and function on a limited basis based on the aforementioned. We will rotate available committee members at the Welcome table to continue introducing the new residents of Tanglewood.
The shop is busy with most residents back from the Holidays.
We have purchased new saw blades, a pressure pot for acrylics and wood stabilization.There will be demonstration on this equipment following our meeting in January.
We will also be voting on By-Law changes at the January meeting.
Thank you to the current Table Games Chair, Ed Harris, for taking the leadership role on ordering the new tables.
Tom McKeever, addressed the overall concern about the current main calendar reservation system. The current system does not seem to meet the needs of committees trying to schedule their events as several committees have reserved activities years out.
Also, when committee activities are being cancelled, they are not removed from the main calendar.
Community Manager, Darlene, and Activity Director, Billie will be working on a more efficient way to handle this.
Billie needs all committees’ annual report by the end of February.
Comments from the Floor:
Ben Davis addressed the Board about the process if a committee does not have a Chair or Co-Chair. Does the committee dissolve? The committee will no longer be a committee under TMAC as per the By-Laws.
Meeting adjourned at 4:00 p.m. Next meeting scheduled for February 19, 2020.